Administrative Assistant

Purpose of the Job

Quintet Private Bank is a leading private bank in the wealth management sector. We are committed to our clients and their families, and pride ourselves on our personalised service based on a deep understanding of what clients want to achieve. Compared to others, we are small (<2,000 employees across 50 European and UK locations) with an ambition to stay true to our purpose to be the most trusted fiduciary of family wealth. When you join Quintet you are joining a company that values diversity of background, equal access to opportunities, career development, collaboration and inclusiveness. We want our employees to feel proud of being part of a company that is committed to do the right thing. You will have the opportunity to grow your career while developing personally and professionally through various resources and programmes. 

The future Administrative Assistant will carry out all administrative tasks relating to mail and banking values handling, but will also support colleagues from Adm &Controls (Facilities Operations) (see last 2 activities) & Hostesses (Guest relations) when necessary.

Key Accountabilities

• Manage incoming and outgoing mail, registered letters and incoming/outgoing bank values                                            
• Scan incoming mail and broadcast it to internal recipients.                                            
• Organise the transport of values on behalf of the bank's internal customers (check approvals, insurance cover, transport arrangements)                                            
• Follow-up registered and express shipments                                            
• Ensure the bank's telephone reception (switchboard) alternating with Hostesses                                            
• Checking invoices relating to the department's activities                                              
• Update the phone directory.                                            
• Calculate canteen billing                                            
• Be able to manage the bank's paper archives (accounting days and Streff)                                            
• Be able to carry out various administrative tasks (encoding and requests for technical assistance, checking canteen KPIs, cleaning REL Admin)                                            

Knowledge and Experience

• Education : Minimum high school diploma (BAC), or any training in business administration.
• At least 2 years of relevant experience as Administrative Assistant

Attributes and Qualities

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• Rigourous                                        
• Precise                                         
• Structured                                         
• Autonomous                                        
• Team  player                                        
• Open-minded                                        
• Motivated                                        
• Ability to adapt

Technical Skills

• Pack Office suite
• COUPA -SAP-G2

Languages Skills

• English and French fluent
• German would be a plus